New members sign a liability waiver on their phone in under 3 minutes. Health screening, emergency contacts, and physician clearance — all captured before their first workout.
The problem
A member injures themselves on equipment. You pull their file. The waiver is missing, or it was never signed because they 'said they'd do it next time.' Digital waivers capture the signature before the first rep.
Standing at a front desk with people behind them in line, new members rush through health questions. When they fill out the form on their phone in private, they're more likely to disclose heart conditions, recent surgeries, or high blood pressure.
When someone passes out on the gym floor, you need their emergency contact immediately. Paper forms are in a filing cabinet somewhere. Digital records are searchable in seconds on any device.
By the numbers
The average gym-related personal injury lawsuit costs between $30,000 and $100,000 in legal fees, even when the gym has a signed waiver on file.
Gyms without signed liability waivers on file lose personal injury lawsuits at a rate 3-4x higher than gyms with properly documented waivers.
Under the E-SIGN Act, digital liability waivers for fitness facilities are legally valid in all 50 US states (note: New York Gen. Oblig. Law 5-326 limits waiver enforceability for gym negligence).
Fitness facilities report that 15-20% of new members never complete their paper waiver. Digital check-in drops this to under 3%.
Over 70% of gym members join via mobile device. A mobile-first digital waiver matches how they already interact with your gym.
Last updated: April 2026
Researched by the CheckinPulse Research Team
What's on the form
Pre-built for your industry. Customize anything in under 5 minutes.
Compliance
Liability waivers are enforceable for gyms and fitness centers in most US states. The notable exception is New York, where Gen. Oblig. Law 5-326 voids gym liability waivers for negligence (but you should still collect one for documentation).
Health screening documentation is your first line of defense. If a member has a cardiac event and didn't disclose their heart condition on a signed form, your liability position is significantly stronger.
Emergency contact information should be instantly accessible, not buried in a filing cabinet. Digital records are searchable from any device in seconds.
Pricing
No contracts. No cancellation fees. Start free and upgrade when you need to.
Try it with your first form.
Free
For established shops and clinics.
$29/mo
Multi-location owners and studios.
$79/mo
FAQ
In most states, yes. Digital signatures on liability waivers are legally valid under the E-SIGN Act in all 50 states. However, New York has a specific law (Gen. Oblig. Law 5-326) that limits waiver enforceability for fitness facilities. Even in New York, you should still collect waivers for health screening and documentation purposes.
Yes. The fitness template screens for medical conditions that may affect exercise (heart conditions, high blood pressure, diabetes, recent surgery) and asks whether the member has been cleared by a physician. These are required fields — members can't skip them.
Absolutely. Send the form link in your welcome email or include it in your online sign-up flow. New members arrive ready to work out instead of spending their first 10 minutes filling out paperwork at the front desk.
Yes. The form collects emergency contact name and phone number. Unlike paper forms buried in a filing cabinet, digital records are searchable in seconds from any device — critical when you actually need that info in an emergency.
Yes. You can create separate forms for general gym membership and personal training, each with tailored waiver language. Professional plan includes up to 5 forms, Business plan is unlimited.
Most gyms require parental/guardian consent for members under 18. You can set up a separate form with a parental consent section. The form includes date of birth, so you'll know immediately if someone needs a guardian's signature.
Last updated: April 2026
Researched by the CheckinPulse Research Team
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