Daycare Registration Form

At minimum: child's name, age, and date of birth; parent/guardian contact info; emergency contacts; authorized pickup persons; allergies and medical conditions; pediatrician info; and signed authorization for emergency medical treatment. Most states have specific requirements — check your state's childcare licensing agency.

Child safety. Daycares can only release children to authorized individuals. If someone not on the list tries to pick up a child — even a grandparent or older sibling — the daycare must refuse until a parent confirms authorization. This protects against custody disputes and unauthorized contact.

At least once per year, ideally every 6 months. Phone numbers change, emergency contacts change, allergies develop, medications change. Many states require annual updates as part of licensing. Digital forms make this easy — send a reminder and parents update in 3 minutes.

Yes. Even siblings have different medical histories, allergies, and needs. The parent info can be copied, but each child should have their own form on file. This is also a state licensing requirement in most jurisdictions.